EFSL meet directors

Meet Announcement and Sanction Requests

Send your sanction requests to: sanctions@efslswim.org

Requests must include your meet announcement and a Hy-Tek compatible electronic events file. Meets run on Swimcloud do not require an events file.

Sanctioned Meets

The EFSL publishes all sanctioned meet announcements and event files to the respective meet profile page on Swimcloud to ensure transparency and centralized access. You will receive a confirmation email with a link to your meet's Swimcloud page.

Common Errors

Meet Names

• Your meet name is available on Swimcloud. 

• The EFSL no longer uses the old format: TTTYYMMDD

• Double-check that your meet name is consistent across all platforms:

  • • ✅ Meet Announcement

    • ✅ Meet File (under set-up)

    • ✅ Meet Mobile / Time Drops search name

  • If you team did not provide a "fun" meet name, it will have the new EFSL naming standards:

• 3+ teams: {Team} {Month} Invite or Invitational

  • Ex. Aviano December Invite or Sea Dragons October Invitational

• 2 teams: {Team} versus {Team}

  • Ex. Kingfish vs. Piranhas or Kaiserslautern vs. Stuttgart

• All Intrasquad Meets: {Full Team Name} Intrasquad Meet

  • • Ex. Sigonella Swordfish Intrasquad Meet

Attending Teams

• The list of attending teams is available on your meet's Swimcloud page. *Make sure you select "More" to see all teams.

• Use the three (3) letter EFSL assigned team codes.

• Do NOT include your team or the EFSL Unattached in the participating teams list. The unattached "team" is a placeholder for generating entries. They are not an actual team and do not count towards the total number of teams for scoring purposes.

Pool Depth

• The Pool Configuration MUST have a pool depth.

Entry Deadline

• No earlier than Monday (afternoon) of the same week as the meet weekend (Friday/Saturday/Sunday).

Changing or Adding new Sections (Table Rows)

• Keep the section titles as they appear in the template (e.g., “Time of Meet” should not be changed to “Schedule”). 

• Do not add new section titles (table rows).

Order of Event Table

• • Do not modify the formatting of the table.

  • Event Descriptions: [Age Group] [Distance Stroke]. Example: 12 & Under 50 Freestyle

How to Copy a Template

Click on a template file below to view and save a copy. You can save a copy of the Google Doc template by selecting File -> Make a Copy. To download the word document, select File -> Download -> Microsoft Word (.docx). 

We recommend not converting Google Docs to or from other formats. If you prefer the Word format, please download the provided Word document. 

Do NOT send meet announcements in PDF format!

Meet Announcement templates

guides and checklists

meet resources