Embedded Files
Meet Announcement and Sanction Requests
Send your sanction requests to: sanctions@efslswim.org
Requests must include your meet announcement and a Hy-Tek compatible electronic events file. Meets run on Swimcloud do not require an events file.
Sanctioned Meets
The EFSL publishes all sanctioned meet announcements and event files to the respective meet profile page on Swimcloud to ensure transparency and centralized access. You will receive a confirmation email with a link to your meet's Swimcloud page.
Common Errors
Meet Names
Your meet name is available on Swimcloud.
The EFSL no longer uses the old format: TTTYYMMDD
Double-check that your meet name is consistent across all platforms:
✅ Meet Announcement
✅ Meet File (under set-up)
✅ Meet Mobile / Time Drops search name
If you team did not provide a "fun" meet name, it will have the new EFSL naming standards:
3+ teams: {Team} {Month} Invite or Invitational
Ex. Aviano December Invite or Sea Dragons October Invitational
2 teams: {Team} versus {Team}
Ex. Kingfish vs. Piranhas or Kaiserslautern vs. Stuttgart
Intrasquad: {Full Team Name} Intrasquad Meet
Ex. Sigonella Swordfish Intrasquad Meet
Attending Teams
Your list of attending teams is available on your meet's Swimcloud page.
Pool Depth
The Pool Configuration MUST have a pool depth.
Order of Event Table
Do not modify the formatting of the table.
Event Descriptions: [Age Group] [Distance Stroke]. Example: 12 & Under 50 Freestyle
How to Copy a Template
Click on a template file below to view and save a copy. You can save a copy of the Google Doc template by selecting File -> Make a Copy. To download the word document, select File -> Download -> Microsoft Word (.docx).
We recommend not converting Google Docs to or from other formats. If you prefer the Word format, please download the provided Word document.
Do NOT send meet announcements in PDF format when requesting a sanction
Meet Announcement templates
guides and checklists
meet resources
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